Updated: 15th December 2025

At Polimapper (and our parent company Senate Media), we value the trust and confidence you place in us and are committed to protecting your privacy. We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Any data you provide to us, such as an email address, will only be used for the purposes we set out at the point you signed up. In this Privacy Policy, we take you through the ways in which we might collect personal information, and why and how we use it.

Information collected

We do not collect any information about you from which you may be identified personally (‘Personal Data’) unless you voluntarily submit such information to us by filling in a form.

The types of information that may be requested will be as listed in the form and may include your name, gender, address, email address, and other information.

We collect information which is not Personal Data about you for the purposes of measuring website traffic and tailoring content. See the Google Analytics section below for more information.

Use of information

• We will only use the information you provide to us for the purpose for which such information was provided.

• Your information may be used to contact you.

• We do not share or disclose your Personal Data with third parties, except as explicitly stated in this policy.

• We reserve the right to access and to disclose Personal Data to comply with applicable laws and lawful government requests, to operate our systems properly or to protect either ourselves or our users.

• If our business is sold or integrated with another business, your details may be disclosed to our advisors and any prospective purchasers and their advisors, and will be passed on to the new owners of the business.

   

IP addresses

We use IP addresses to collect statistical information about the areas of the website that users are visiting, and general “traffic” data, to allow for login validation, and to identify and track misuse.

This information allows us to determine what is most beneficial for our users and facilitates us in continually improving the overall site. We may use your IP address location to show you adverts or content relevant to your location.

Cookies

A “cookie” is a small amount of data that is sent to a user’s browser from a web server and stored on a user’s computer, and then used to store and track information about the user.

Generally, we may use cookies to remind us who the user is and to access user information stored on our computers in order to deliver a better and more personalised site.

We use a cookie management tool on our website. You can manage your cookie preferences (accepting or refusing non-essential cookies) at any time via this tool. Please note that if you refuse cookies, you may not be able to use the full functionality of this website.

Google Analytics

This website uses Google Analytics 4 (GA4), a web analytics service provided by Google, Inc. (“Google”).

Google Analytics uses “cookies” to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States.

We rely on the UK Extension to the EU-US Data Privacy Framework to ensure that data transferred to Google in the US is protected to a UK standard.

Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators, and providing other services relating to website activity and internet usage. Google will not associate your IP address with any other data held by Google.

Google Analytics Data Retention The retention period for data you send that is associated with cookies, user identifiers, or advertising identifiers is up to 14 months.+.

Google Analytics opt-out You can prevent Google Analytics from collecting your data by declining statistics cookies in our cookie banner or by installing the Google Analytics opt-out browser add-on.

Security

The Site has industry-standard security measures in place to protect the loss, misuse, and alteration of the information under our control. While there is no such thing as “perfect security” on the Internet, we will take reasonable steps to ensure the safety of your personal information.

Links

Our website contains links to other websites that are owned and operated by third parties. We are not responsible for the privacy practices or the content of such websites. The inclusion of any link does not imply endorsement by us. You are responsible for complying with the terms of use of any such sites.

Email addresses and Marketing

We collect email addresses as part of the registration process, downloading ebooks, or registering for our newsletter.

We use MailerLite as our marketing automation platform. By subscribing, you acknowledge that the information you provide will be transferred to MailerLite for processing in accordance with their Privacy Policy and Terms of Service. We gather statistics on email opening and clicks using industry-standard technologies to help us monitor and improve our e-newsletter.

Opting Out: If you have subscribed and change your mind, you can unsubscribe from newsletter mailings at any time by clicking unsubscribe at the bottom of any newsletter, or by emailing preferences@senatemedia.co.uk.

We don’t rent or trade email lists with other businesses. However, if you have opted-in to receive promotional emails, we may occasionally send you appropriate promotions from third parties. You can request to stop receiving these by updating your preferences at any time.

Age restrictions

Please note that we do not process the personal data of persons aged under 16 without parental/guardian consent. If you are under 16, we will assume you have been given or are providing parental/guardian consent to communicate with you.

Your Rights (Under UK GDPR)

Under current data protection laws, you have specific rights regarding your personal data:

• The right to access: You have the right to request copies of your personal data.

• The right to rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.

• The right to erasure: You have the right to request that we erase your personal data, under certain conditions.

• The right to restrict processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.

• The right to object to processing: You have the right to object to our processing of your personal data, under certain conditions.

• The right to data portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

• The right to complain: You have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you feel we have not addressed your concern in a satisfactory manner.

   
   

To exercise any of these rights, please contact us at deregister@senatemedia.co.uk. We will respond to your request within one month.

Changes to this policy

Any changes we may make to our Privacy Policy in the future will be posted on this page and, where appropriate, notified to you.

Contact us

If you have any questions, concerns, or complaints about our Privacy Policy, our practices, or our Services, you may contact us by email at preferences@senatemedia.co.uk.

Alternatively, you can write to us at: Data Protection Senate Media 4 Croxted Mews, Croxted Road London, SE24 9DA